Under contract to the World Health Organization (WHO), Information Systems Laboratory, National Center for Genetic Engineering and Biotechnology (BIOTEC), Thailand has undertaken a research program to develop an electronic information management system, called e-voting, to support the TDR committees in the proposal review and allocation process.

Supporting research and training required for developing and implementing the new and improved tropical disease control approaches is an important part of TDR’s overall mission. TDR solicits this research through the release of various research announcements in a wide range of science and technology disciplines. The Strategic and Discovery Research Steering Committee (SDR), as a part of TDR, is responsible for the overall direction of Strategic and Discovery Research. The Committee meets annually to finalize recommendations on priorities, funding and future activities.

Proposals submitted to the SDR are distributed to SDR members and will be reviewed at the annual SDR meeting. During the meeting, committee ranks proposals on Relevance, Merit (Scientific/Technical) and Capacity Building, recommends allocations and vote on paper. Comments and decisions of the committee are collected and sent to the Chair of SDR. With so many proposals, enabling committee to vote and send their comments electronically might increase the speed and accuracy of the SDR review and allocation process.

The e-voting system is a web-based application for small and medium size committees to manage their votes and rank proposals more effectively.

e-voting contains two main parts:

  • The system installed in the server, which records votes from the committee and summarize the votes into an excel file after the polling round. The server is also used to perform some of the administrative functions needed for the system.
  • The system for individual committee member, which allows individual committee members to log into the system, input their recommendations and cast their vote on proposals through the Web browser using his/her own machines connected via a LAN or WLAN (wireless LAN).